500+
Importable in one file
3
File formats supported
0
Manual re-entry per row
Join Industry Leaders Using Yelowsoft
How Bulk Import Turns a Spreadsheet Into Dispatched Taxi Rides
From uploading your file to every ride appearing in dispatch, here’s how your taxi bulk upload system processes bookings automatically at every step.
Upload Your File
Drag and drop your Excel, CSV or XML file directly into the Yelowsoft bulk ride booking system.
Automatic Validation
Every row is checked for required fields, date formats, address accuracy and duplicates before booking creation.
Review Error Rows
Rows with issues are flagged with exact errors so you can fix them quickly before confirming import.
Confirm Import
Approve the clean rows and all valid bookings are created instantly in your cab dispatch dashboard.
Rides Dispatched
All imported bookings appear in your unified dashboard, ready for driver assignment and live tracking.
Excel Spreadsheets
The most common format sent by corporate clients and travel agencies. Yelowsoft reads any Excel file directly and turns it into bookings with no conversion needed.
- Supports .xlsx (Excel 2007+) and legacy .xls format
- Reads from any worksheet tab with configurable setup
- Detects merged cells and header rows automatically
- Parses date formats (DD/MM/YYYY, MM-DD-YYYY) correctly
- Best for: corporate clients and travel agencies sending monthly schedules
Validation Before Dispatch
Every row is checked before a booking is created, keeping your taxi booking import from CSV file clean and error-free.
- Supports comma, semicolon and tab delimiters automatically
- Handles UTF-8 and Windows-1252 encoding without issues
- Parses quoted fields with commas inside correctly
- Column headers not required with flexible field mapping
- Best for: systems that auto-export booking data for upload
Hundreds of Bookings in Seconds
Upload a file with 500 bookings and every valid row becomes a dispatch-ready record in your Yelowsoft dashboard within seconds.
- Flexible schema supports both element and attribute-based XML
- Custom namespace mapping configurable for each client system
- Nested passenger and stop structures parsed correctly
- Validated against your configured schema before import begins
- Best for: enterprise travel platforms and large TMCs
Three Types of Clients Who Send You Taxi Bookings in Batches
Bulk booking is built for the clients who generate your highest volume, the ones who send multiple rides together instead of booking one trip at a time.
Travel Agencies
Tour operators and travel agencies managing group transport, tours and airport transfers. They often send bulk ride schedules covering multiple days in a single file.
- Weekly or monthly transfer schedules uploaded in one file
- Group bookings with multiple passengers per ride entry
- Recurring itineraries reused with date adjustments
- Files exported from their booking systems and uploaded directly
Corporate Clients
Companies that manage employee or executive travel centrally. HR or travel managers share approved ride plans in spreadsheets for the entire team.
- Monthly employee ride schedules uploaded by travel managers
- Cost centre or department codes included per row for billing
- Passenger names included for driver identification
- Updates re-uploaded and matched with existing bookings
Event Companies
Event organisers, wedding planners and logistics teams handling large guest movements. They send multiple rides at once with strict timing requirements.
- Bulk schedules with multiple pickup and drop locations
- Tight timelines requiring accurate dispatch coordination
- Group transfers with shared destinations handled correctly
- Return or follow-up trips uploaded as separate files
See a Complete File Import: From Upload to Dispatch Ready
Here’s exactly how your spreadsheet, CSV, XML to cab dispatch system works when a client sends bulk ride data. Every step from upload, validation and booking creation to dispatch readiness.
Required Booking Fields & Downloadable Import Templates
Every import file follows a simple structure. Here’s the full reference, plus ready-to-use templates your clients can fill and upload directly into your taxi bulk upload system.
| FIELD NAME | REQUIRED? | DESCRIPTION | SUPPORTED IN |
|---|---|---|---|
pickup_address | Required | Full pickup address or postcode. Accepts street address, postcode, airport name or landmark. | ExcelCSVXML |
destination_address | Required | Full destination address or postcode. Same format as pickup — address, postcode or landmark. | ExcelCSVXML |
pickup_date | Required | Date of pickup. Accepted formats: DD/MM/YYYY, YYYY-MM-DD, DD-MMM-YYYY (e.g. 15-Apr-2026). | ExcelCSVXML |
pickup_time | Required | Time of pickup. Accepted formats: HH:MM (24-hr), HH:MM AM/PM (12-hr). | ExcelCSVXML |
passengers | Required | Number of passengers (integer). Used to auto-select appropriate vehicle type if not specified. | ExcelCSVXML |
passenger_name | Optional | Lead passenger name. Shown to driver on the booking and used for confirmation communications. | ExcelCSVXML |
passenger_phone | Optional | Passenger mobile number. Used to send SMS confirmation to passenger at time of import. | ExcelCSVXML |
Downloadable Import Templates
Send these templates to your clients. They fill in the details and send the file back. Upload it directly into Yelowsoft’s bulk booking system.
Excel Template
Pre-formatted .xlsx file with column headers, validation rules and sample booking rows for quick bulk upload.
CSV Template
Simple .csv file with standard column headers and sample rows. Works across all spreadsheet tools and systems.
XML Schema
Structured XML schema with sample file for enterprise systems and automated booking data export integration.
What Bulk Taxi Bookings Cost Without an Import System
When a corporate client sends 80 rides in a spreadsheet, your team has to convert that file into bookings one row at a time. Here’s what that process actually costs your operations.
Every row requires manual data entry
A 100-booking spreadsheet means 100 rides entered by hand, each taking 3–5 minutes. That’s up to 8 hours of dispatcher time for one client file, every month.
Large files sit unprocessed overnight
A 200-booking file received late in the day often gets delayed. Without a batch booking taxi software, entries pile up and dispatch gets pushed to the next day.
Manual entry introduces errors at scale
Entering pickup details and timings for hundreds of rows leads to mistakes. Incorrect addresses, wrong times and missing passengers affect dispatch accuracy.
Same clients send files every month
Many clients send the same format every month. Without a bulk booking management system taxi, your team repeats the same manual process again and again.
A 200-Row Spreadsheet Becomes 200 Cab Bookings in Under a Minute
Upload once, validate instantly, confirm and dispatch. Your team moves from manual entry to a bulk dispatch booking system workflow every time a client sends a file.
- Accepts Excel, CSV and XML with no conversion or formatting needed
- Validates every row before import with clear error detection
- All valid rows become dispatch-ready bookings within seconds
- SMS confirmation optionally sent to each passenger at import time
- All imported bookings tagged by source client for billing and reporting
- Saved templates allow recurring uploads without repeated setup
500+
0
<60s
3
Everything You Need to Automate Bulk Taxi Bookings
Not just a file upload tool, Yelowsoft offers a complete bulk booking management system taxi operators rely on, with validation, error handling and full dispatch integration.
Three File Formats Supported
Accepts Excel (.xlsx, .xls), CSV and XML files. Whatever format your clients use, your taxi booking import system reads and processes it without conversion.
Row-by-Row Validation
Every row is checked for required fields, date and time formats, address accuracy and duplicates before any booking is created in your dispatch system.
Specific Error Flagging
Instead of rejecting the full file, the system highlights only the rows with issues so your team can fix errors and re-import quickly.
Saved Client Column Mapping
Instead of rejecting the full file, the system highlights only the rows with issues so your team can fix errors and re-import quickly.
Passenger SMS at Import
If passenger phone numbers are included, SMS confirmations are sent automatically at the time of import without manual follow-up.
Import Source Reporting
All imported bookings are tagged with client source and batch ID, making it easy to track, filter and report each bulk upload separately.
What Taxi Operators Gain from Bulk Import Booking System
From operators who replaced manual spreadsheet entry with a Yelowsoft's bulk booking taxi software, here’s what changes in speed, effort and booking accuracy.
<60s
From file upload to all bookings in dispatch dashboard
0min
Manual data entry time per imported booking row
500+
Bookings importable in a single file upload
3
File formats supported, Excel, CSV and XML
Testimonials
What Our Customers Say
Hear from operators who automated their partner file processing with Yelowsoft.
Okoye Ifeanyi, the CEO of CrabbyRide says he can offer cost-effective rides with the help of Yelowsoft. He is sharing his experience with the team and the software in the video.
Okoye Ifeanyi
Crabby Ride
Frequently asked question
Yelowsoft’s bulk booking taxi software supports Excel (.xlsx, .xls), CSV, and XML. You can import files directly without reformatting, making it easy to handle bookings from corporate clients, travel agencies, and external systems.
The taxi bulk upload system validates each row before import. Errors like missing fields or invalid addresses are flagged individually, so you can fix them or skip them while importing clean bookings instantly.
No. The bulk ride booking system uses dynamic mapping. You map columns once, and it is saved for future uploads. This allows you to import files with different formats without changing client spreadsheets.
The batch booking taxi software supports up to 500 bookings per upload. Larger files can be split, and the system detects duplicates automatically to prevent repeated bookings.
Yes. If phone numbers are included, the automated bulk ride creation software can send SMS confirmations at import, sharing ride details like pickup, drop, date, and time instantly.
Bookings imported through the bulk dispatch booking system appear directly in your dashboard as dispatch-ready rides, tagged by source file for easy filtering, tracking, and reporting.
Yes. When you automate taxi bookings from Excel, you can upload spreadsheets directly into the system and convert them into live bookings without needing any API integration.
Yes. The multiple ride booking software allows you to upload files from different clients, apply saved mappings, and process all bookings quickly without manual entry.
Turn Any Bulk Files Into Dispatch-Ready Taxi Bookings
Upload Excel, CSV or XML files into Yelowsoft’s bulk booking system and turn them into live, dispatch-ready bookings in seconds. No manual entry, delays, or missed rides. Just fast, accurate bulk booking every time.