Used by taxi and ground transportation operators managing corporate clients
What Is Corporate Account Management Software?
Corporate account management software helps taxi and ground transportation operators manage individual business clients as structured accounts — each with its own pricing, booking policies, budgets and approval rules — rather than treating every corporate ride as a one-off booking. Taxi companies, private hire operators and account managers use it as their corporate client management software: to keep pricing consistent, control who can book and spend, and connect every corporate trip back to the right account for billing. In short, it's corporate taxi account management built into the same platform that runs your dispatch operations, not a separate corporate account software for taxi companies to reconcile by hand.
Part of the Corporate Transportation Cluster
This page covers how operators manage the corporate account itself. Related capabilities have their own dedicated pages, linked throughout.
Corporate Account Management
You are here — managing the account
Why Corporate Account Management Gets Complicated
Different Clients, Different Terms
Each corporate client may need its own pricing, zones, vehicle requirements, discounts and billing arrangements.
Corporate Bookings Need Controls
Business clients often expect budgets, departments, cost centres and approval rules — not open-ended booking.
Manual Processes Fragment the Workflow
Spreadsheets and email threads make it hard to keep Account → Booking → Approval → Dispatch → Trip → Billing connected.
Account Managers Need Visibility
Understanding account activity, trip volume, revenue and payment status shouldn't mean reconciling five different sources.
Manage Every Corporate Client From One Account
Every corporate client gets a structured account instead of a loose collection of bookings — this is corporate transportation software built around the account, not the individual trip.
Corporate company profile
Account information and status
Credit limits
Billing cycle configuration
Employees / users under the account
Departments
Account-specific commercial rules
Account Summary — Meridian Logistics
ACCOUNT
Meridian Logistics
STATUS
● Active
Credit Limit
$10,000
Employees
34 users, 3 departments
Configure Custom Pricing for Corporate Accounts
Corporate agreements rarely match your standard fare — pricing is set once at the account level and applied automatically to every booking under it.
Corporate Agreement
Terms negotiated
Account Pricing
Rate card configured
Corporate Booking
Employee books a ride
Correct Fare
Applied automatically
Custom Rate Cards
Fixed, zone-based or contract pricing per account.
Vehicle-Specific Pricing
Different rates by vehicle type within the same account.
Volume & Discount Rules
Pricing benefits that reflect ride volume or contract terms.
Control Corporate Booking Policies and Budgets
Business clients often need spending controls and defined booking rules. These are configured per account — not applied fleet-wide.
Account Created
Corporate client set up
Budgets Set
Spend caps per dept
Policy Configured
Booking rules defined
Rules Applied
Every booking follows policy
Budgets
Set spend caps at the account or department level.
Departments
Group employees and bookings by department or cost centre.
Booking Policies
Define rules for how and when corporate bookings can be made.
Account Rules
Keep every booking under the account consistent with agreed terms.
Approve Corporate Trips Before Dispatch
An approval step sits between a booking request and a dispatched driver, controlled by the client's own designated authorisers.
Booking Request
Employee requests a ride
Authorisation
Assigned authoriser reviews
Approve / Decline
Full trip details visible
Dispatch
Only after approval
Trip
Runs as normal
One or Multiple Authorisers
Assign one or more authorisers per corporate account. If the primary authoriser doesn't respond within a set time, the request escalates automatically.
Audit Trail
Every approval or decline is logged against the trip, so invoiced rides can be traced back to their approval.
Example only: a typical hierarchy might route requests from team lead → department head → finance. The actual chain is configured per account.
Connect Corporate Accounts With Taxi Dispatch
A corporate booking doesn't leave its account behind once it's approved — the account stays attached through dispatch, the trip, and into billing.
Corporate Account
Booking originates here
Booking
Request logged
Approval
Authorised
Dispatch
Driver assigned
Trip Completion
Tracked against account
The account context travels with the booking all the way through — from the moment a trip is approved to when it's recorded against the billing cycle.
- Corporate booking enters standard dispatch queue after approval
- Driver assignment uses the same dispatch workflow as any other trip
- Trip completion recorded against the originating corporate account
- Account balance updated automatically on trip completion
Manage Corporate Billing From the Account
Billing stays at the account level — cycle, balance and payment status, without needing a separate reconciliation process.
Trips Completed
All logged to account
Cycle Ends
Billing period closes
Invoice Generated
Auto-created & sent
Payment Recorded
Status updated
Billing Cycle
Weekly, fortnightly, monthly or a custom cycle per account.
Account Balance
Outstanding, due and paid amounts visible per account.
Branded Invoices
Invoices generated under your own branding, not a generic template.
Track Corporate Account Performance
See how each account is actually performing — not generic fleet analytics, but account-specific activity.
Ride Volume
Trips per account over time.
Account Revenue
Revenue generated by each corporate client.
Payment History
On-time vs. overdue patterns.
Account Comparison
Identify your most active and most valuable accounts.
How Corporate Account Management Works
From account setup to performance review — the full operator workflow.
1
Create Account
Client profile set up
2
Commercial Terms
Pricing configured
3
Add Users / Depts
Employees onboarded
4
Policies & Budgets
Rules configured
5
Approvals
Authorisers assigned
6
Corporate Booking
Received
7
Approve & Dispatch
Authorised then sent
8
Trip Completed
Still tied to account
9
Billing
Per configured cycle
10
Review Performance
Account-level reporting
Built for Teams Managing Corporate Transportation
Corporate Account Managers
- Corporate customers
- Account information
- Pricing & policies
Operations Managers
- Corporate bookings
- Approval status
- Dispatch & trips
Finance Teams
- Billing status
- Payments
- Outstanding balances
Corporate Administrators
- Employees
- Departments & budgets
- Approvals
Why Manage Corporate Accounts With Yelowsoft?
Most taxi management software treats every ride the same. Yelowsoft's corporate account management software for taxi companies treats the account, not just the ride, as the unit of management.
Connected to Taxi Operations
Account management isn't a bolt-on — it's connected directly to booking and dispatch, not a separate system to reconcile.
- Every corporate booking stays tied to its account through dispatch and trip completion
- No manual linking between account records and operational trip data
- Account activity feeds directly into billing without extra steps
Account-Specific Pricing
Each corporate client can run its own configured commercial terms.
- Fixed, zone-based or contract pricing per account
- Vehicle-specific rates within the same account
- Volume and discount rules that reflect contract terms
Approval Controls
Corporate booking approval workflows, with an audit trail per trip.
- Authoriser approval required before a trip is dispatched
- One or multiple authorisers configurable per account
- Every approval or decline logged against the trip for audit
Account-Level Visibility
See activity and performance per account, not just fleet-wide totals.
- Ride volume and revenue per corporate client
- Payment history and on-time payment patterns
- Account comparison to identify most and least valuable clients
Common Questions, Answered Directly
Can taxi operators create separate corporate accounts?
Yes, each corporate client gets its own structured account with independent settings.
Can each corporate account have different pricing?
Yes, rate cards are configured per account and applied automatically to bookings under it.
Can corporate accounts have budgets?
Yes, spend caps can be set at the account or department level.
Can corporate trips require approval before dispatch?
Yes, where configured, an assigned authoriser reviews requests before they're dispatched.
Can corporate accounts have departments?
Yes, employees and bookings can be grouped by department or cost centre.
Can corporate accounts connect with taxi dispatch?
Yes, an approved corporate booking flows directly into the standard dispatch workflow.
Can operators track corporate account performance?
Yes, through account-level reporting on ride volume, revenue and payment history.
Can corporate account activity be used for billing?
Yes, trips run against an account feed directly into that account's configured billing cycle.
Corporate Account Management Use Cases
The same corporate account management software for taxi companies adapts across use cases — only the account rules change.
Corporate Employee Transportation
Employee trips managed against department accounts.
Business Travel
Bookings tracked against the traveler's company account.
Airport Transfers
Corporate airport transportation billed to the account.
Executive / Chauffeur Transportation
Premium accounts with their own pricing and policies.
Advanced Features That Make Difference Beyond Account Management
Grow your taxi business with advanced dispatch features built to manage corporate employee transport efficiently and at scale.
Testimonials
What Our Customers Say
Hear directly from operators who have seen real transformation with Yelowsoft's corporate account management.
Yelowsoft has helped us offer more cost-effective rides to our customers, giving us the account-level control to manage business clients properly.
Okoye Ifeanyi
Crabby Ride
Frequently asked questions
Software that helps taxi and ground transportation operators manage business clients as structured accounts, each with its own pricing, policies, budgets and approval rules.
Corporate clients need consistent pricing, spend controls and billing traceability that a simple booking tool doesn't provide on its own.
Yes, each corporate client is managed as its own account with independent configuration.
Yes, rate cards are set per account, including fixed, zone-based or contract pricing.
Yes, spend caps can be configured at the account or department level.
Yes, an assigned authoriser can review and approve a request before it's dispatched, with the approval logged against the trip.
Yes, employees and bookings can be grouped by department or cost centre for clearer billing.
Yes, once approved, a corporate booking enters the same dispatch workflow as any other trip, still tied to its account.
Yes, account-level reporting covers ride volume, revenue and payment history per client.
No. Generic corporate client management software tracks a relationship but isn't connected to dispatch. Yelowsoft's corporate taxi management software ties the account directly to booking, dispatch and billing, so nothing needs to be re-entered between systems.
Ready to Manage Your Corporate Accounts More Efficiently?
See how Yelowsoft handles corporate pricing, policies, approvals and billing — all connected to your dispatch workflow.