Built for taxi and private hire operators managing event transportation
What Is Event Transport Management Software?
Event transport management software helps transport operators organize the multiple bookings that make up an event — creating an event record, adding bookings under it, monitoring trip status, tracking drivers, and reviewing reporting and billing once it's complete. Taxi and private hire operators use it when an event, such as a conference or wedding, generates a batch of related bookings that need to be managed together rather than as unrelated individual trips.
Manage Event Transportation From Your Existing Dispatch Platform
Event bookings don't require a separate system. They run alongside your regular taxi bookings, airport transfers, corporate bookings and private hire bookings, in the same dispatch platform you already use.
No Separate Platform
Event bookings live in the same dispatch system as everyday work.
Same Fleet, Same Team
The drivers and dispatchers running your regular operations run event bookings too.
Create an Event and Manage Its Bookings
Set up an event record, then add the multiple bookings that belong to it — keeping related trips grouped together instead of scattered through the general booking list.
- Create an Event Record
- Add Multiple Bookings
- Monitor Event-Level Trip Status
Monitor Event Operations From One Overview
The event overview gives dispatchers a single place to see how an event's bookings are progressing, rather than checking each trip individually.
- Event-level visibility
- Trip status across the event
- Operational overview
When Event Plans Change, Update Bookings Quickly
Event plans change — before and during transportation. Bookings can be updated without cancelling and recreating them.
- Change Booking Details
- Change Pickup Location
- Change Drop Location
- Change Pickup Time
Track and Reassign Drivers During Event Execution
Monitor driver location as event bookings run, and reassign drivers directly when plans change — without phone calls or cancelling trips.
Reassign Drivers When Plans Change
When an assigned driver becomes unavailable or a requirement changes, a booking can be moved to another driver directly.
How Event Transport Management Works With Yelowsoft
Create the Event
Event record set up
Add Event Bookings
Multiple bookings added
Monitor the Event
Event overview reviewed
Track Drivers
Live location visible
Make Changes
Pickup/drop/time updated
Reassign Drivers
When required
Review the Event
Reporting & billing summary
Review Event Operations & Billing After Completion
Once the event is complete, review how it ran and what it generated — without compiling data from separate sources.
Review Event Operations After Completion
Event-level reporting and trip status give operators an operational review of how the event ran.
Review Event Billing From a Dedicated Summary
Review the billing summary associated with the event.
Manage Event Bookings Across Different Transport Scenarios
Yelowsoft's value comes from its general event + booking + dispatch workflow — the same event creation, monitoring, changes and reporting apply whatever the occasion.
Corporate Events
Offsites and executive transport.
Conferences
Attendee and speaker transport.
Weddings
Guest pickups and multi-venue trips.
Sports Events
Fan and team transport.
One Dispatch Platform for Events and Everyday Transport
An operator can manage regular taxi bookings, airport transfers, corporate bookings, private hire bookings and event bookings from the same overall dispatch platform — no switching between systems depending on the type of trip.
Why Taxi & Private Hire Operators Use Yelowsoft for Event Transportation
Manage Events Within Your Existing Operation
No separate event-management workflow required.
Keep Event Bookings Organized
Create an event and add multiple bookings under it.
Monitor Event Progress
Event Overview and event-level trip status.
Track Drivers
Monitor drivers through existing tracking functionality.
Adapt When Plans Change
Update pickup/drop locations and pickup times.
Review Operations & Billing
Event reporting and the billing summary.
Our Blogs
Practical Insights for Better Transport Operations
Stay updated with strategies and real-world lessons for transport operators managing events and fleet operations.
Frequently asked questions
Software that helps transport operators create an event, add multiple bookings under it, monitor trip status, track drivers, and review event reporting and billing.
Taxi and private hire operators who manage batches of related bookings generated by an event, such as a conference or wedding.
Yes, event bookings are managed from the same dispatch platform used for regular taxi bookings.
Yes, an event record can be created and multiple bookings added under it.
Yes, the event overview shows trip status across all bookings within the event.
Yes, live driver tracking is available during event operations.
Yes, pickup location, drop location and pickup time can all be updated after a booking is created.
Yes, a booking can be reassigned to another driver directly.
Yes, event-level reporting is available to review after the event.
Yes, a billing summary is available for each event.
Yes, event bookings run alongside regular taxi bookings, airport transfers, corporate bookings and private hire bookings within the same dispatch platform.
Yes, private hire operators can create events and manage bookings the same way as taxi operators.
See How Yelowsoft Can Manage Your Next Event
Book a demo and see how event creation, booking management, driver tracking, changes, reporting and billing work alongside your everyday dispatch operations.